Wait a sec… how do we all sign up?
Only the team captain may register and start a team (and pay), and then the team members can register once the team is created. If you register online, each additional teammate also registers online. If a teammate gets hurt or otherwise drops out, the team captain must go onto raceplanner.com and delete the dropped runner from the roster to make room for the new runner. Use the button below to manage your team. You will need the team code you received upon registration.
Manage My Team
If you register via mail, we will generate a code for you to use to complete the process online as described below.
Keep in mind that you will have to pay the online registration fee when registering online. If you prefer not to pay that fee, please register via mail as noted below.
Once the team captain registers, then all of the teammates need to also register as team members. Of course, there is no additional cost for them to do that. They must do this before registration closes on April 27th.
All you need to complete now is the team name (it can be changed), the team captain’s name and contact information. Enclose the form with a check for the registration fee made out to “American Odyssey Relay” and we’ll generate a code for you to use to register online. Then mail it to:
American Odyssey Relay
7025 Endicott Court
Bethesda, MD 20817
You can register with fewer than 12 team members and get us a full roster later, as long as we get it by April 28th.
Divisions and Categories
Each team signs up in one of the following divisions and categories:
- Open – All runners must be 18 or older
- Masters – All runners must be 40 or older
- Corporate – All runners (make that at least 9) must be employed by (retirees are fine) the same company
- Military – All runners (make that at least 9) must be currently serving or have formerly served in uniform (retirees are fine) in a branch of the service
- Men – Zero to five women
- Mixed – Six to eleven women
- Women – 12 women
Each local team (i.e. a team that has at least 3 runners who live within 50 miles of any point of the American Odyssey course), must supply three volunteers or pay a per-volunteer waiver fee. The fee is $75 per volunteer until March 31st, $100 from April 1-15th and $125 thereafter until race day. All of these fees are paid directly to our charities who, in turn, supply us with the volunteers that teams don’t supply. Volunteer registration will open soon!
How About the Potomac Odyssey Relay?
What’s this? It’s our new 9-leg relay from Brunswick, MD to DC, that’s what! Open to teams of 3 or 6, this 57-mile adventure will start Saturday, April 29, 2017 around 7:00 AM and will conclude whenever the heck you and your teammates get to DC!
What if YOU need to cancel? Upon registration, you will receive a confirmation message from RacePlanner. You can use the code provided in that message to log in to RacePlanner and edit your registration. If you can’t locate it or have difficulty, please email firstname.lastname@example.org and she will help you.
Sorry but no refunds. We make our decisions related to expenditures based upon our registrations at given points in time. If we were to allow people to register and then cancel at will, we’d have no sense of our financial position. If you do need to cancel, we will work with you on a 50% reduction in the registration fee for the following year. Unless, of course, you are a military team and five or more of your members are deployed. In that event, we will waive the no refund policy and reimburse the registration fee or provide free entry into the following year’s race, whichever you choose.
What if WE need to cancel? If a significant event occurs on race weekend and federal, state or local officials determine that it is unsafe for us to hold the relay, we will have no choice but to cancel it. Notification of cancellation will occur through e-mails to all team captains and through updates to the American Odyssey Relay website and Facebook page. Your online registration through RacePlanner includes insurance for weather- or terrorism-related cancellations.
Based on the complexity of executing this event, the need for planned public service support, permit arrangements, etc., it would simply not be possible to plan a “rain date.” In addition, a significant percentage of the expenses are assumed in the months ahead of race weekend. As a result, we are not in a position to offer refunds under these circumstances. But, we’re also sympathetic to the fact that you will have spent money and gotten nothing in return, so we will try to work out a fair discount for the following year that enables us to still put on a very high quality event and not bankrupt the company!
We welcome you and certainly assume everything will go off without a hitch!